Job Description
Reception:
- Receiving incoming phone calls and enquiries through the central phone number
- Dealing with incoming and outgoing post and couriered parcels
- Receiving all visitors to the site (including management of access passes)
- Making refreshments and ordering lunches for meetings when required
Site Facilities:
- General site housekeeping - keeping the office and meeting rooms tidy
- Managing and organising meeting room space and ensuring clients are welcomed onto site
- Purchasing and control of supplies including refreshments, stationery etc.
- Liaising with the UK IT team to ensure effective supply of IT equipment across the site
- Supporting with the recycling of paper, tins and plastic with the waste contractor
- Supporting with the disposal of confidential/waste stream materials
- Overseeing security and door access alarm system
- Supporting with the office cleaning arrangements with the contractor
- Liaising with the site landlord regarding facilities issues included in the service charge for the site
- Liaising with contractors for all other issues such as handyman jobs, repairs and alterations
- Organising repairs to office equipment
Personal Qualities :
- Good interpersonal skills
- Good communication skills
- Ability to prioritise
Skills Required :
- Proficient in Microsoft Excel
Future Prospects : Can lead to office administrator and other administrative positions
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