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Administrator Apprentice

Penryn Surgery
Pay: £150.00 Text
Location: Cornwall Penryn United Kingdom
Category: Entry Level
Available from: Dec 2017
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02559788
2017-11-09 2017-12-01

Job Description

This is an exciting opportunity for someone to join a vibrant GP practice in Cornwall as a Practice Administrator Apprentice, working alongside the practice administrative team to ensure administrative tasks as detailed within this job description are completed.



Dealing with Practice records the successful candidate will understand the importance of the Data Protection Act and data handling principles and will be willing to work towards the skills required below to become a Practice Administrator:



Specifications:




  • Support the administration team in the actioning of the electronic emails, including the Cornwall Health Out of Hours reports and NHS 111 reports and implement onto the clinical system

  • Scan patient related documents onto the patient medical record using workflow on System One.

  • Action the electronic emails, including the Serco Out of Hours reports, and implement onto the clinical system

  • Ensure appropriate filing of Lloyd George cards within the current filing system within the practice

  • Retrieving Lloyd George notes from the filing system as requested by the GP and ensuring the notes are passed to the GP

  • Assisting the administration team in retrieving the Lloyd George notes

  • Undertaking accurate photocopying activities as requested

  • Ensuring the Royal Mail post is franked appropriately, bagged and taken to the Post Office in time to meet the collection

  • Undertaking the change of address requests received into the practice

  • Processing the Organ Donors information on to the practice clinical system

  • Processing the temporary registration forms on to the clinical system

  • Undertaking the appropriate coding of the coils on to the patient notes

  • Completing the Alamac spreadsheet on behalf of the practice on a daily basis

  • Process the GP2GP reconciliation on the clinical system

  • Be proficient in the use Microsoft Office including Word, excel and all associated software



Health & Safety



The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:




  • Using personal security systems within the workplace according to practice guidelines

  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks

  • Making effective use of training to update knowledge and skills

  • Adhere to all aspects of the Health & Safety at Work Act and Control of Substances Hazardous to Health (COSHH) regulations, ensuring good hygiene, cleanliness and a safe environment in the dispensary.

  • Reporting potential risks identified.

  • Maintain the integrity and security of the dispensary by admitting only authorised personnel and ensuring that all medications are stored as appropriate.


Personal Qualities :

  • Self motivation

  • Team player

  • Confident

  • Professional

  • Creative thinker

  • Positive, sensitive and compassionate

  • Non-discriminatory

  • Non-judgmental 

  • Sense of humour

  • Ability to self reflect and seek advice and support if necessary



Skills Required :

  • Literate in Information Technology.

  • Have an understanding, acceptance and adherence to the need for strict confidentiality.

  • Have excellent communication skills.

  • Have the ability to work under pressure.

  • Able to work as part of a team.



Future Prospects : An apprenticeship will give you the knowledge, skills and experience you need to apply for a job in the area you have trained in. We will give you the support to progress into employment, education or further training towards your future career goals. At the end of your contract, if you have performed well on your apprenticeship, you should be in a good position to apply for any related positions that are being advertised.

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