Job Description
Key Responsibilities:
- Assisting the MD when required to but not limited to; diary and phone management, reporting and arranging meetings.
- Answering the phone and dealing with enquiries.
- Dealing with incoming and outgoing post.
- Arranging food and other requirements for meetings.
- Being responsible for staff birthday cards and helping with arrangements for social events.
- Maintaining a tidy office and ensuring samples are returned where necessary.
- Ordering samples and being responsible for the up-keep of the price lists/samples cupboard/S Drive.
- Undertaking credit checks on clients as requested.
- Quarterly credit checks on main suppliers (inc moves and warehouse).
- Ongoing administration of the supplier/subcontractor rating process and database.
- Helping with other supplier reporting while helping to maintain a database of supplier information.
- Maintaining Sketch internal contact databases of supplier details and associated information.
- Saving order acknowledgements and updating MACS with information.
- Weekly outstanding order acknowledgement report.
- Dealing with O&M Manuals.
- Sketch credit card reconciliations.
- Organising couriers and taxis while also booking travel and accommodation.
- Updating the Sketch holiday chart.
What we can offer:
- Competitive Salary.
- 22 days holiday plus 3 days during the Christmas shutdown period.
- 3 days charity leave.
- After completion of probation period: Private health care, Non-Contributory Pension Scheme, Disability insurance, Group life cover.
- The chance to join a fun and exciting organisation.
Personal Qualities :
- Driven, Self-starter, Proactive.
- Organised with great attention to detail.
- Outgoing, flexible, team person.
- Great problem solving skills.
- Outstanding time management skills.
- Ability to learn new systems.
Skills Required :
- Some administrative experience would be a bonus.
- Capable of using all Microsoft packages including Word, Excel and ideally Outlook.
- Experience of managing and prioritising a busy workload.
- Experience of working in a team and assisting several people simultaneously.
- Positive “can-do” attitude.
Future Prospects : Progression to Coordinator or Contracts Manager positions.
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