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Business Administrator Apprentice

BK FIRE LIMITED
Pay: £134.70 Text
Location: Kent Gillingham United Kingdom
Category: Entry Level
Available from: Feb 2018
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02567721
2017-11-29 2018-01-26

Job Description

THE EMPLOYER HAS ASKED THAT YOU DO NOT CONTACT THEM DIRECTLY. DOING SO COULD JEOPARDISE YOUR APPLICATION.



If you do not meet the criteria for this position, your application will not be considered.



Main duties include:




  • Reception Duties – Answering the phone, directing calls and taking messages as appropriate. Welcoming visitors to the office and offering refreshments where appropriate. Keeping reception area tidy and ensuring kitchen area is stocked.

  • Post – Opening all incoming post and distributing as appropriate. Dealing with outgoing post, labelling and taking to Post Office.

  • Filing – responsible for filing all office documentation. Client filing, office admin filing and financial document filing.

  • Scanning – scanning all incoming documents (e.g. dockets, plans) and converting to PDF.  Following protocols to get documents to the Operations Administrator for allocating on our bespoke database.

  • Manuals – responsible for scanning in all manuals, locating web versions where possible and uploading to our bespoke database.

  • Data Entry – allocating contact emails to our bespoke database where relevant, updating database where necessary. Full training will be given.

  • Stationery Ordering – weekly check of stationery levels and list anywhere stocks are low.  Provide list to Finance Director for ordering.

  • Document Control – Responsible for shredding sensitive documents weekly.

  • Printers – Check printer levels and replenish paper/ink as necessary.

  • Keys – responsible for booking in/out keys to engineers as necessary.



Additional responsibilities may be allocated as necessary by the Directors, PA / Office Manager, or the Operations Team.


Personal Qualities :

Willingness to learn new skills, detail-oriented (high level of detail-specific tasks).



Skills Required :

Competent use of a computer, reliability, client-focused service (as incoming calls will be from engineers and clients).



Future Prospects : • Potential for full time employment for the right candidate.
• There are opportunities to progress from a Level 2 to a Level 3 qualification
• Many employers retain apprentices in full/part time positions
• The Qualifications you gain can also help you to get into higher education or other employment
• Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary, inside some of Kent’s best companies.

Once the Apprenticeship has been achieved you will have the skills, abilities and experience to update and enhance your CV, to make it attractive to potential employers.

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