Job Description
General administration, as requested by company Managers/Supervisors throughout department. Ensuring business needs are met whilst maintaining a high level of accuracy.
Job Specification
To assist in company administrative tasks as required
Coordinate all administration tasks within the department
Work closely with managers and supervisors to provide administration support
Create reports, produce spreadsheets and bind documentation
Drafting and sending out correspondence
Maintain company in-house database
Compile Excel Spreadsheets
Scanning and renaming documents
Upload documents to the OCloud portal ensuring that the documents are uploaded in accordance with procedures and in the set time limit
Liaise and coordinate all Subcontractor admin tasks, chase invoices, send employment letter and correspondence
Create and submit Subcontractor quotes and estimates
Chasing up any outstanding letters of no reply
Assist in the preparation of invoices prior to their submission to Clients
Any other administrative tasks as required
Knowledge and Experience (Essential)
Excellent communication skills both written and verbal
Good organisational and time management skills
Accuracy and good attention to detail
Good IT skills, the ability to use a variety of packages
Discretion and confidentially
Knowledge and Experience (Desirable)
Valid full UK driving licence preferred due to location
The ability to liaise with staff at all levels
Self-motivated
Experience within a similar role
Job Benefits
21 days holiday plus statutory days, pension scheme and company loyalty scheme
Free car park
Additional Information
3-month probationary period
Monday to Friday, between 08:30am 05:00pm, 1 hour for lunch
Paid monthly via bacs
We are an equal opportunities employer