Job Description
Responsibilities:
- First point of telephone contact for the team, clients, suppliers and customers, identifying urgent calls and passing on messages/dealing with enquiries in a courteous and professional manner.
- Arrange meetings/appointments/room bookings and assist management team members in maintaining Outlook calendars.
- Meeting and greeting visitors, including attendance register
- Data management information into both manual and electronic management systems
- Managing and organising delivery notes and invoices
- General Administration, including post, photocopying, filing and retrieval of information both paper and electronic based.
- Ordering of materials & stock control
- Maintain a high level of security & confidentiality of data
- General cleaning duties to maintain a clean and safe work area
- Support managers in preparing in advance for meetings.
- Ordering stationary and office supplies, including refreshments for office/meetings/events.
- Assist in maintaining own and others health, safety and security
- Any other general administration duties as required
Personal Qualities :
- Confident
- Personable
- Reliable
- Trustworthy
Skills Required :
- Good communication - internal & external
- Customer focused
- Excellent telephone manner
- Good organisational skills
- IT skills – proficient in Microsoft Office i.e. Outlook, Word, Excel and PowerPoint.
- Ability to take instruction and follow-up
Future Prospects : Progression onto Business Administration Level 3
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